Office Manager – Odendaalsrus

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JOB REFERENCE: TC562254HT

Our Odendaalsrus based client is seeking an Office Manager for a temporary assignment for 2- 3 months, with the possibility of going permanent, for the successful candidate.

The aim of the role is for the Office Manager to organise & coordinate administration duties and all office procedures. Your role is to create and maintain a pleasant work environment, whilst ensuring high levels of organisational effectiveness, communication & safety. Ultimately as Office Manager, you will be responsible for the smooth running of all company procedures and day-to-day operations.

Responsibilities will include: (but not limited to)

  • Schedule meetings and appointments in the office
  • Organise office operations and procedures
  • Manage diary for Director
  • Take minutes at meetings
  • Organise the office layout and order office supplies such as food, stationery and equipment
  • Maintain the office cleanliness & condition and arranging necessary repairs/ clean-ups
  • Oversee IT & administrative systems & offer support for new sites (insurance, wifi, licensing, business rates)
  • Oversee H&S at office
  • Provide general admin support to managers
  • Greet office guests
  • Partner with HR to update and maintain office policies as necessary
  • Oversee management of all manager laptops including set-up of systems & programmes, and provide support with onboarding process for new hires
  • Responsible for payroll for direct report
  • Manage contracts with office vendors, service providers and office lease (cleaning, plants, recycling, shredding etc)
  • Manage office budget
  • Organise quarterly company newsletter
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like events, parties, celebrations and conferences
  • Be responsible for office security systems & keys
  • Offer support with admin for company benefits & other HR projects
  • Arrange company-wide travel and accommodation
  • Support with adhoc projects e.g., Christmas Decorations

The ideal applicant:

  • Previous experience as a Front Office Manager or Office Administrator required. A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
  • Proficient user of Word, Excel, Outlook, Powerpoint
  • Abilty to lead, multi-task and prioritise work to meet demanding timescales
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Hands on experience with office machines (e.g. printers)
  • Familiarity with IT systems & H&S
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Previous management experience
  • Demonstrated ability to work in a team environment with multiple different stakeholders, implementing and leading a variety of different initiatives.

Hours: 9am to 5pm – Monday to Friday

Send Application to: vacancies@theconsult.co.za

Please include job reference within your application.